There are many best-seller books out there. By definition, best-seller books are books which are bought by many, many people. Unfortunately, buying doesn’t mean reading. From those many people who buy a book, only a fraction of them actually read the book. Even worse, reading doesn’t mean doing. From those who read the book, very, very few of them actually do what they read. Reading a book is one thing, but applying it is a different thing. No wonder very few people experience what the authors write.
The same thing applies to productivity. Many of us read productivity books or blogs and know a lot of productivity tips. Unfortunately, knowing doesn’t mean doing.
In this post, I’d like to remind us to actually do what we know. Here I highlight top 5 productivity tips which I think will make great difference if we actually apply them. For each tip, I put links for more resources to help you do it.
Here they are:
- Rise early
Why do you need to rise early? This is the reason: early-risers have more productive mornings, get more done, and report less stress on average than “late-risers.” Many people find early morning as very productive time to do their tasks. You will be able to accomplish more in the same amount of time.
Here are some tips on becoming an early riser:
How to Become an Early Riser
Productivity Boost: How to start your day at 5:00 AM
How I Became an Early Riser - Start with the most important task
After doing your morning routine like exercising or having breakfast, you should start your day by tackling your most important task for that day. Remember that it is the most important, not the most urgent task. Some people choose to start their day with things that seem urgent but actually not important. Be careful. Read Habit 3: Put First Things First of the classic book The 7 Habits of Highly Effective People for more information about the difference between important and urgent.
Here are some more tips about tackling the most important task:
Control your workday
Purpose Your Day: Most Important Task (MIT) - Do not multitask
There is an illusion that we will accomplish more if we multitask. But study shows that it is wrong. Be sure that you do only one task at a time. Doing only one task at a time allows you to have the necessary focus to accomplish the task with the highest possible standard.
Read “Use single handling” section in this article for more information. - Prevent interruption
Preventing interruption is important to help you enter a state of deep focus and concentration, which is called the flow. Find what may interrupt you, such as the cell phone, people around you, or the Internet. Then take necessary steps to eliminate any possible interruption as much as possible (turning off the cell phone, telling people around you not to interrupt you, and so on).
Read more about preventing interruption in 7 Rules for Maximizing Your Creative Output. - Actually do what you need to do
The key to productivity is actually do what you need to do. I wrote about it in my post What is the Key to Productivity?. For example, if you are a writer, you need to actually do the writing. Be careful not to get trapped by secondary activities. The most ironic thing is spending your time to maintain your productivity system instead of actually do what you need to do.
One trick I like to get myself actually do is the 50 minutes rule.
These are all common productivity tips. But the question is: have you actually done them? Use these list as your personal checklist. Day by day check which items you have done and which haven’t. Concentrate on doing these 5 things everyday. Even with only these 5 tips, if you actually do them day by day, your productivity will significantly increase.
Note:
This post is my submission to the ProBlogger Group Writing Project.
If you like this post, please save it to del.icio.us, thanks!
Comment by NeoTechie
#1 9. May 2007, 7:20 pm o'clock |
Great tips. Thanks for the reminder.
Comment by Donald Latumahina
#2 9. May 2007, 10:02 pm o'clock |
You’re welcome, NeoTechie. Thanks for stopping by.
Comment by Rachel
#3 9. May 2007, 11:52 pm o'clock |
I love this article. Perhaps I will actually get something accomplished now. Anyway, you’re article is so great I made it into a list on ListAfterList.com. If you have any more advice for the unproductive lot of us, or otherwise, this seems to be the place to list it. Check it out: http://www.listafterlist.com/ListResults/tabid/57/ListID/7023/Default.aspx
Comment by Pamela
#4 10. May 2007, 9:41 am o'clock |
You are right about multitasking. As I watch someone do it, I think it is only adding stress in their work because of the their extra effort in coping up with both task. It’s better to give our best on one task so that it will be finished faster.
Comment by Karlo Licudine
#5 10. May 2007, 3:34 pm o'clock |
These are really helpful tips. Very simple and yet everyone fails to see the importance of these kinds of things.
I am not a person who likes multitasking, much because of the fact that I get easily distracted. Others tell me to try multitasking to save time, but it seems that the effect is the other way around.
Nice set of tips! Very helpful!
Thanks for your post.
If you have time, why don’t you drop by my post:
http://mobileko.blogspot.com/2007/05/snatch-top-5-tips-on-how-to-be.html
It’s also an entry for the problogger top 5- group writing project. ^^ Goodluck to us all!
Comment by Rhys
#6 10. May 2007, 4:26 pm o'clock |
I have been multitasking all morning actually (reading the list on the Problogger site whilst working), I think I’ve been doing okay ;)
But you’re the boss!
Comment by Nigel
#7 10. May 2007, 5:02 pm o'clock |
Yep, I think this is great! I do some of this and your article will inspire me to do more
This may sound simple – like people are attracted to like
Like minds are attracted to like
Like thoughts are attracted to like
If you are interested, there is more at: NigelPendrigh. Com/Interview
You have to be what you want to attract and then you will habitually do what you want at a higher level with people at a higher level and find these 5 Productivity Tips are routine :-)
Comment by gillian2
#8 10. May 2007, 5:12 pm o'clock |
I’ve read this article at Problogger.net. These are very helpful.
Thank you for your post.
Comment by Turtle King
#9 10. May 2007, 5:40 pm o'clock |
I have another one. Avoid ignorant and incompetent people as they will slow you down. At my company, I’m surrouned by them and suffer productivity hits. If your lucky you only have a fiew village idiots are your work that try to crack unfunny jokes, ask stupid questions, or wander around all day. You can avoid a few of them, but a company full of them is more difficult. Very good post and good luck in the competition.
Turtle King
http://turtlesatwork.blogspot.com
king.oftheturtles@gmail.com
Comment by 365 Days
#10 10. May 2007, 7:56 pm o'clock |
I like the tip on rising early, and it really ties in with avoiding interruption – you can accomplish so much more from 5 am to 8 am because no one else is around to distract or interrupt you.
Comment by Kathleen Couch
#11 10. May 2007, 7:58 pm o'clock |
But remember, “The early bird gets the worm, but the second mouse gets the cheese!
Comment by Marshall Middle
#12 10. May 2007, 8:20 pm o'clock |
I enjoy the tip of not multi-tasking, many people think this helps, but it just makes everything you do worse
Comment by Jonathan Franzone
#13 10. May 2007, 8:28 pm o'clock |
Thanks for the good tips. I’m more of a night owl, so I’m not sure how effectively I can do the Rise Early thing. But they are all really good advice and there are some nice links there as well.
Have a look at my entry in the Great Top 5 Writing Project if you have a chance. Good luck in the runnings! Top 5 Tantalizing Blog Title Techniques
Comment by Anne Glamore
#14 10. May 2007, 8:59 pm o'clock |
You’re exactly right. I try to do it all AT THE SAME TIME.
You can check out my post, which has no good advice, but may provide a laugh!
Comment by Mjuboy
#15 10. May 2007, 9:07 pm o'clock |
Very true, many people know these but dont follow them.
Comment by Conscious
#16 10. May 2007, 9:17 pm o'clock |
Productivity! Productivity!Productivity!
Definitely a good topic to address!
Comment by LearningNerd
#17 10. May 2007, 9:47 pm o'clock |
Man, you nailed me! I need to work on all five of those things, and I’ve been thinking about waking up earlier for a long, long time now. Thanks for giving me a little more inspiration to actually start doing what I know I should. :) I’ll start tomorrow, I promise. Well, maybe next week. =P
Comment by Donald Latumahina
#18 10. May 2007, 10:28 pm o'clock |
Hi everyone, thanks so much for stopping by!
I really enjoy reading your comments and learn a lot from them. I’m looking forward to knowing you and your blogs better.
Comment by Brennan
#19 10. May 2007, 11:41 pm o'clock |
Wow. So, after reviewing the list, my score is 0/5. Ouch. Obviously, I need to work on a few things. The “Getting Up Early” one will probably be the most difficult!
Comment by adrienne
#20 11. May 2007, 6:30 am o'clock |
It is amazing the amount of people who rather do anything rather than do what needs to be done.
I am pretty good at most of these. The one i don’t do is getting up at 5am. Maybe i will try that.
Adrienne :)
Comment by Toni
#21 11. May 2007, 6:39 am o'clock |
Hey this is helpful! I’m currently score a zero or 1 out of 5, but I think I’ll get there. Thanks for the reminder.
(Got here via the Top 5 post of Darren’s)
Comment by Ginene
#22 11. May 2007, 6:42 am o'clock |
Great article. I am trying to go to work earlier. I don’t have a problem getting up since I have to get my kids up in the morning but I just move so slow in the morning. I am going to have to take up some of those tips to see if it helps me.
Good luck on the contest!
Comment by JoLynn Braley
#23 11. May 2007, 8:14 am o'clock |
Donald,
Very good points. #2 reminds me of “eat that frog!” (Brian Tracy). I also find that if I write a list the night before of what I need to accomplish the next day, then I get it done (also BT).
#3 is great, I agree 100% and it’s so funny how many job postings state that you must be able to multitask.
I’ve experienced #4 many times. It’s frustrating to keep getting interrupted. #’s 1 and 5 are spot on, also.
Thanks again. Have fun reading all of the Probloggers submissions! :)
All the best,
JoLynn
Comment by Fran
#24 11. May 2007, 8:35 am o'clock |
Those are helpful tips. I think multitasking is based on the capacity of our mind to work with multiple task. Others can be ok with two tasks at the same time, but doing more will surely break our concentration.
Comment by Neal
#25 11. May 2007, 10:12 am o'clock |
Great tips! Thanks Donald.
Comment by Nigel
#26 11. May 2007, 10:24 am o'clock |
I agree with JoLynne Braley
“#3 is great, I agree 100% and it’s so funny how many job postings state that you must be able to multitask.”
It is usually because the companies are disorganised in some way
Comment by Donald Latumahina
#27 11. May 2007, 9:07 pm o'clock |
Thanks for coming everyone!
@JoLynn, Fran, Nigel:
Actually multitasking is still fine for doing simple things that do not require concentration, such as exercising or doing chores. But creative tasks usually require deep concentration and thus should be done without multitasking. The article I linked to in the post talks more about this.
@Adrienne:
I agree completely. Most people are willing to do anything except the what they actually need to do. I am no exception, but I’m learning now :).
Comment by Web Design Minneapolis
#28 13. May 2007, 8:41 am o'clock |
Thanks a ton! As a mother of 2 children under 2 years old, I am always looking for more ways to be more productive. Thanks again!! :)
Comment by Donald Latumahina
#29 13. May 2007, 4:48 pm o'clock |
You’re welcome! I hope you will be able to better manage your time and be more productive :)
Comment by gillian2
#30 13. May 2007, 9:54 pm o'clock |
Can I transtrate your message and post to my blog? I’ll ping back to you. You can read my blog. please followup comments for this. Thanks~ :-)
Comment by Donald Latumahina
#31 13. May 2007, 10:06 pm o'clock |
@gillian2:
Of course, I’ll be very happy if it can reach audience from other languages as well. Thanks!
Comment by Alan
#32 15. May 2007, 9:33 am o'clock |
I agree. There are things that we need to realize.
Multitasking is something we can’t take without any experience. Some may have no problems with multitasking, especially if they are doing it for a long time. But to some, I believe that it will only cause them to be less productive
Comment by Donald Latumahina
#33 15. May 2007, 9:08 pm o'clock |
@Alan:
Yes, especially for tasks which require deep concentration, multitasking will surely cause them to be less productive.
Comment by Ryan Pratt
#34 1. June 2007, 10:15 pm o'clock |
Great list! If you like lists like this one – check out http://www.listafterlist.com/
It is a great place for YOU to find and create lists about anything and everything.
You can create a list just like this one at ListAfterList.com.
Comment by simplejoe79
#35 4. July 2007, 3:29 pm o'clock |
Great…
Comment by Yuri
#36 10. July 2007, 11:15 am o'clock |
So much agree about point 1 – Rise Early!
Comment by shubhranshu
#37 30. July 2008, 6:00 am o'clock |
No doubt, many of us know lot of trusted productivity enhancing tricks but don’t apply to get benefits. There may be differnt reasons behind this tendency. I think the main reason may be the shortage of time required to concentrate on the analysis and application of those suggeseted measures. After hiring OutSorcerer.com to accomplish some of my time consuming tasks, I can say that outsourcing is the best way to manage your time hours according to your priorities.
Comment by Ribeezie
#38 30. July 2008, 8:17 pm o'clock |
I’ve done an excellent job with the first task: rising early. Where I need to make progress is in eliminating “interruptions”. If I can successfully do that, completing tasks would be much easier. I know what interrupts me (phone and the internet)…but the procrastinator in me takes hold sometimes; I can’t help it.
I’m practicing time-blocking and that’s worked. So slowly but surely I’mmaking progress…
Comment by mono
#39 26. December 2008, 2:39 pm o'clock |
Hi,
Perfect tips actually. I believe multitasking and interruption are the biggest problems in my life. But I don’t have an idea how they can be eliminated in an open-office environment.
Cheers,
Mono
Comment by Praktic
#40 6. March 2009, 7:40 am o'clock |
Hi,
very well written post.
Good general tips.
About the books, it´s true, that buying doesn’t mean reading…
It’s all about doing and applying the know-how.
All the best,
Comment by bora mesut palas
#41 25. September 2009, 7:09 am o'clock |
superb article. answered so many questions which were floatin in my mind for a long time. it’s like; you have the solution, but don’t know how to (or lazy to) start from somewhere. I’ll use these tips in my daily freelancing life. thanks a lot! it was enlightening.
Comment by Dana Cataldi
#42 27. January 2010, 2:46 pm o'clock |
Thank you for the insight and keeping us all on track with life and work productivity tools!
Comment by magnus
#43 27. January 2010, 2:47 pm o'clock |
love it, if i can figure out how to get up earlier i can do it, and i can only do one thing at the time, not an issue for me.great stuff.
Comment by Mike King
#44 27. January 2010, 2:56 pm o'clock |
Great information and all very actionable. I have been working with a schedule for years and yet still feel there is a lot of room for improvement.
Comment by Donald Latumahina
#45 28. January 2010, 10:30 am o'clock |
Dana, Magnus, and Mike,
Thanks for the kind words!
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