Comments on: Ask the Readers: How Do You Setup Your GTD Trusted System?

By: Sigit

Sigit — Thu, 18 Sep 2008 18:25:52 +0000

Hai Donald, I am Sigit, I use OneNote 2007..

because I want to take my system mobile with my Pocket PC, so I also install OneNote Mobile on my pocket pc..

When synchronizing happens between my notebook and pocket pc..automatically one notebook created..then I just add some pages ..like :
1. Inbox
2. Next Actions
3. Some pages for projects
4. Perspective

The workflow, you just edit your pages like usual in GTD flowchart, and dont forget to synchronize it.

One Condition that we must remember that we cant change the pages that update in notebook and pocket pc. it will make ActiveSync into the Unresolved Item.

By: Dan

Dan — Thu, 19 Jun 2008 10:19:30 +0000

I use Gtdagenda.com

Although it’s based on David Allen’s GTD, it also implements ideas from Stephen Covey that are important, like Goals setting and Prioritizing.

By: Donald Latumahina

Donald Latumahina — Tue, 17 Jun 2008 11:32:17 +0000

Annie and Leslie,
Very interesting setups. I’m now better equipped in case I want to move to paper-based or Linux-based system.

By: Leslie S. Russell

Leslie S. Russell — Mon, 16 Jun 2008 16:53:00 +0000

On document management. Since you already have an Ubuntu server set up you could use SVN, or CVS but a full fledged versioning system might be overkill. I have an Ubuntu server setup running eGroupware, and mydms.

I use eGroupware as a household next action/calendar system and I use mydms to manage my personal documents. There are tons of others available from things like bugzilla to gforge which can be bent to GTD.

By: Annie ~ How to Set a Schedule

Annie ~ How to Set a Schedule — Sun, 15 Jun 2008 13:46:30 +0000

Paper and pen. I’m with James, here. I have a big 8×11 weekly planner (I just upgraded from the novel-sized one) and a padfolio which holds my graph pad (I don’t like regular ruled paper…) and a few folders which current projects/notes/etc., in them. Plus a little moleskin for notes, ideas, lists that don’t find a place in my planner. I’ve tried incorporating different online stuff, and I still use some Google Apps, but I always come back to paper and pen. I just think better when I’m moving that pen across the page.

By: Donald Latumahina

Donald Latumahina — Sat, 14 Jun 2008 07:45:35 +0000

Arjun, Alexis, James, and MyPOV,
Thanks for sharing your trusted system setup! I’m impressed by the diversity of the setups you have. To be honest, there are a lot of the tools you mentioned that I’ve never heard before. Looks like my world is too narrow :)

James,
Very interesting templates. More and more people go back to paper-based productivity system these days and your templates make it much easier to do.

By: MyPOV

MyPOV — Fri, 13 Jun 2008 04:54:34 +0000

I use Outlook, bubbl, and Excel. Bubbl helps organize my thoughts. Excel allows me to sort by prioritization, subject, etc. Also, I can have a worksheet for tasks, motivations, concerns, tips, etc.

By: James

James — Thu, 12 Jun 2008 18:27:02 +0000

A notepad and my weekly planner (which you can view here) are my only tools for managing projects and capturing ideas. Works like a charm for me nowadays in spite of (or because of) its simplicity.

By: Alexis

Alexis — Thu, 12 Jun 2008 04:56:48 +0000

Good topic…

My system is not quite trusted, but certainly getting there. The main sites I use are:

- gmail (with gtd tags)
- google calendar
- iwantsandy.com (again using gtd tags)
- gubb.net for lists
- mindmeister.com (for project management)
- pen and paper (capture)

I really love using all of these tools/ sites, and cant imagine which I would give up… but at the same time, they don’t quite fit together into a trusted system yet…

By: Arjun Muralidharan

Arjun Muralidharan — Wed, 11 Jun 2008 15:26:05 +0000

My own system is an overly simplistic one.

Real world:

- Moleskine (Collect)
- Inbox Tray
- A-Z- filing system
- “Hold” Tray for active projects and pending items.

Digital World:

- Things from Cultured Code (Task management)
- A-Z folders & Spotlight on a Mac (Reference)
- iCal

My preferred Mail app is Mail.app from Apple. :-)